Last update: May 2025

I. Purpose

This Privacy Policy applies when you use our Website, attend AILY events, access or use any of our applications or platforms, contact our customer support or complete a webform or engage with us in any other way. You are responsible for providing accurate, complete, and up-to-date data, and for obtaining prior consent if you provide third-party data.

II. Collection and use of data

We process your contact details and any information you provide:

1. To respond to inquiries or your responses in contact forms:

• Legal basis: Contract fulfillment or pre-contractual measures at your request.
• Retention: As needed to handle your request, plus applicable legal periods.

2. When exercising your data protection rights.

• Legal basis: Legitimacy of compliance with data protection laws.
• Retention: As needed to process your request, plus applicable legal periods.

3. If you use our platforms as part of your job:

(i) For user registration, profile creation and service delivery:

– Legal basis: Contract with your employer and AILY’s legitimate interest.
– Retention: Contract duration, plus applicable legal periods.

(ii) To create reports, statistics, and service improvement (may include aggregated data for partners/clients).

– Legal basis: Legitimate interest in improving services. Only anonymized data is shared with third parties.
– Retention: Contract duration, plus applicable legal periods.

(iii) To send personalized communications (email, push notifications).

– Legal basis: Contract with your employer, or legitimate interest in receiving services.
– Retention: Until you object or withdraw consent; data will then be blocked and only processed if required by law.

III. Sharing of data, security measures and international data transfers

Your personal data may be shared with: (i) Public Administrations, Courts and tribunals, and State Security Forces and Corps, as required by law; (ii) Our partners, such as your employer; or (iii) Our suppliers acting as Data Processors, via a data processing agreement.

We process your data confidentially and apply technical and organizational measures to ensure its security. We do not transfer data outside the European Economic Area. However, if this occurs, we ensure GDPR-compliant safeguards, like using EU Standard Contractual Clauses.

IV. Exercise of users’ rights

You may exercise your rights of access, rectification, erasure, objection, restriction, data portability, and the right not to be subject to automated decision-making by contacting us at Privacy@ailylabs.com. Our Data Protection Officer (DPO) is Mr. Dominik Fünkner (Leopoldstr. 21 80802 München), to which all relevant communications will be redirected to, as per applicable law. Your request will be handled within the legal timeframe. Complaints regarding violations of your rights can be filed with the German Data Protection Agency (BfDI) at: Graurheindorfer Straße 153, 53117 Bonn (https://www.bfdi.bund.de/).

V. Other

Please also review our Legal Notice and Cookie Policy.

Additional legal requirements may apply based on current regulations.

We reserve the right to update this Privacy Policy at any time.